Mid-Hillside
and Hillside East
Community
Councils
Anchorage, Alaska
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HILLSIDE EAST
COMMUNITY COUNCIL BYLAWS
Click here to download a .pdf file with the Hillside East Bylaws.
MID-HILLSIDE
COMMUNITY COUNCIL BYLAWS
(Dated
ARTICLE
The name of this organization shall be Mid-Hillside Community Council.
ARTICLE II BOUNDARIES
The boundaries of Mid-Hillside Community Council are as approved by
the Anchorage Assembly. The area
is generally bounded by
ARTICLE III DEFINITION
The Mid-Hillside Community Council is a nonprofit, voluntary, self-governing
association composed of homeowners, tenants, residents, property owners,
business owners within a defined area, or representatives of a corporation
or non-profit association with its main office within the boundary described
in Article II. The Council is not a regulatory or legislative body.
The Council is politically non-partisan.
ARTICLE IV PURPOSE
The purpose of the Mid-Hillside Community Council shall be to establish
a council of citizens within the defined area to afford an opportunity
for maximum community involvement and self-determination on a continuing
basis in government and local affairs. (
ARTICLE V FUNCTION
The Mid-Hillside Community Council has a policy and practice of open
membership which encourages participation of persons from all segments
of the community. The community Council has a continuing obligation
to remain, in the opinion of the Anchorage Assembly, representative
of the residents of the district. As a representative Community Council,
Mid-Hillside has the following functions:
A.
In regard to the
1.
Evaluate compliance with the plan, alerting Municipal officials to,
or propose appropriate action regarding, any inconsistencies with the
plan;
2.
Conduct a continuing review and study of the plan to determine its workability
in the district and advise Municipal officials of, or propose any appropriate
action regarding, proposed modifications or additions to the plan;
B.
Assume leadership and propose action in regard to enforcement of existing
laws or ordinances; pursuit of rights under existing rights or ordinances;
desired (or opposed) changes in or additions to laws or ordinances;
or any matter of policy regulation;
C.
Respond to local government proposals submitted to the Community Council;
D.
Work with local government and other governmental entities, as well
as with persons and groups outside the government, to accomplish district
goals, including goals which may have an area- impact;
E
Maintain credibility by not allowing misuse of Council organization
by, including but not limited to, the following:
1.
Special
interest groups;
2.
Withholding
of information;
3.
Attempting
personal financial or political gain;
4.
Intentionally
misrepresenting or non-representing a cross-section of opinion;
5.
Non-representing
a minority in addition to a majority opinion;
F.
It is the responsibility of councils to educate their citizens with
information concerning their government;
G.
Councils should be as representative of their area as possible through:
1.
Developing
an effective communication system to their people.
2.
Encouraging
council leadership from a cross section of the council
3.
Seeking
the involvement of other service, neighborhood and business organizations
within the council boundaries
4.
Soliciting
items of concern to Council members and publicizing all Council activities
and results;
H.
Keep written records of all Council proceedings;
I.
Furnish copies of all Council minutes for community inspection to the
J.
Inform the Municipal Assembly of council actions and concerns.
ARTICLE VI
MEMBERSHIP
A. Any person of legal
voting age is eligible for membership, provided that the person is a
homeowner, tenant, resident, property owner, a business owner within
the defined area, or a representative of a corporation or nonprofit
association with its main office within the boundary described in Article
II. An individual qualifying
for membership under more than one of these categories will be eligible
for no more than one vote.
B.
A member is registered and is eligible to vote at all general meetings
immediately after proving eligibility under para. A of this Article,
by submitting an acceptably completed voting membership form to the
Registrar, and having paid annual as established by the Board. Annual
dues will not be prorated and are payable as of the Annual Meeting.
C.
New members may register at any general meeting of the Mid-Hillside
Community Council.
ARTICLE VII MEETINGS
A. Mid-Hillside Community Council shall hold a minimum of six (6) general
meetings per year. The meeting in October shall be deemed the Annual
Meeting for the purpose of electing officers.
B.
Special meetings of the general membership may be called by a majority
of the officers or by written petition of ten (10) registered council
members delivered to the President.
C.
All meetings shall be open to the general public,
however, only a registered member may introduce, second, or vote on
motions before the Council.
D.
The President shall establish the meeting agenda.
E.
Notices required.
1.
The meeting
agenda should be submitted to the newspapers at least (7) days in advance
of a meeting.
2.
The meeting
agenda shall be sent to all registered members.
F.
Robert's Rules of Order, Newly Revised, shall govern the Council in
all cases in which they are applicable and in which they are not in
conflict with these Bylaws.
G.
Any item brought before the council for consideration which has not
been published in the agenda, shall be tabled until the next general
meeting upon request by any Board Member.
H.
The necessary quorum to conduct a meeting shall be twenty percent of
the registered members, to include a majority of the board members.
ARTICLE VIII
VOTING
A. Each registered member
shall have one vote. Corporations, limited Partnerships, and nonprofit
organizations shall each be limited to one vote. (One person, one vote)
Each registered member must be present at the meeting in order to cast
a vote. There will be no proxy voting. Any vote may be challenged. The
membership register shall serve as the official list of eligible voters.
ARTICLE IX
VOTE REPORTING AND OFFICIAL CONTACTS
A. The president or the
president's designee shall be charged with written communication or
verbal testimony of any Council vote to the appropriate party. The communication
must include:
1.
The date,
type of meeting (general, special, executive) when vote was taken and
how this meeting was advertised;
2.
A clear
statement of the question voted on;
3.
The number
of members present;
4.
The number
voting yes;
5.
The number
voting no;
6.
An abstention
shall be numbered in the voting only when a member is present at the
time of the vote and requests that an abstention vote be recorded.
B.
Copies of all such communications shall be read as part of the minutes
at the next general membership meeting following the sending of a letter,
presentation of public testimony or other communication, and shall be
attached and presented as part of the minutes.
C.
Written or oral responses to such communication, as well as any contact
by a government official with a Council official concerning Council
affairs, shall also be reported as old business at the next meeting
following receipt of the same and shall be summarized in the minutes.
D.
In public testimony, no officer or member shall commit the council to
a position not previously voted on by the membership.
E.
A statement of the Council's official position requires the affirmation
of a majority of the Board present, and a majority of registered members
present.
ARTICLE X.
BOARD
Section 1. Board The Council
shall be governed by a Board of not more than nine (9) elected registered
members.
Section 2.
Election,
A.
Elections shall take place during the Annual Meeting.
B.
C.
The Board Members shall allocate (from among themselves.) the
duties of President, Vice President, Treasurer, Secretary and Registrar.
This shall be the first order of business at the November meeting.
D.
A nominating committee shall solicit candidates for the election. The
nominating committee shall report and present a slate of candidates
at the Annual Meeting.
Section 3.
Duties of Officers.
A.
The President shall:
1.
preside at all meetings of the Mid-Hillside Community Council
and shall be an ex-officio and voting member of all committees.
2.
at times deemed proper, communicate to the Board Members
such matters and make such suggestions as may in his or her opinion
tend to promote the welfare and increase the usefulness of the Council.
3.
perform other, duties as are necessary and incident to the office.
4.
have the right to vote in all matters.
5.
establish meeting agenda.
6.
designate a voting delegate to attend each Federation of Community
Councils Board meeting.
B.
The Vice President. shall:
1.
in the absence of the President, or the President's inability
to act, for any cause, perform the duties of the office of President.
2.
be responsible for standing committees.
3.
be parliamentarian,
for each meeting;
C.
The Secretary, shall:
1.
attend all meetings and provide public notice of all meetings,
and to keep a record of discussions, motions, actions and attendance.
(in case of absence or disability of the Secretary, the President shall
appoint a Secretary pro tem
2.
maintain all correspondence as needed by the Board members.
D.
The Treasurer shall:
1.
have charge
and custody of and be responsible for all funds of the Council;
2.
make disbursements
as necessary upon the authorization of the Council;
3.
report at each meeting all receipts and expenditures for the
preceding period, including a statement of the current balance of funds.
E
The Registrar shall:
1.
keep a sign-in log with the name, address, and phone number
of each person who attends a meeting. This log is to be turned over
to the secretary at the end of each meeting;
2.
keep custody of the membership-voting register and ensure
it is available at every Council meeting.
Section 4.
Resignations, Vacancies. Removals and Recall
A.
Resignations shall be made in writing;
B.
Three (3) unexcused consecutive absences by a Board Member shall constitute
a vacancy.
C.
Removals, resignations, and vacancies shall be filled temporarily by
appointment by the President until an election is held by the registered
membership at the first general meeting following publication of the
vacancy in the agenda.
D.
Recall. The recall petition requires the signatures of twenty percent
of the number of voting members on the register prior to the date of
first circulation of the recall petition. The recall petition shall
be presented to the Board Members at the general meeting. Voting on
the recall petition will be restricted to those voting members on the
register at the time of first circulation of the recall petition. Recall
will require an affirmative vote of a majority of all registered voters
eligible to vote on the issue, not just a majority of those at the recall
meeting. Upon certification of the required signatures of twenty percent
of the voting members, the President must schedule a vote at the next
general meeting. Recall of a member of the Board shall be discussed
and voted upon only after being placed on the agenda and properly noticed
to all registered members. A successful recall removes a Board Member
from the Board and from any office occupied by that Member of the Board.
The Board shall, at the same meeting, fill the vacant position and the
office on the Board, in that order. There is no appeal to a successful
recall petition.
Section 5.
Meeting of the Board Members
A.
The Board Members shall meet as required. All meetings will
be open to the public.
B.
A special meeting may be called by the President, or a majority of the
Board Members, with attempted notification to all Board Members.
C.
Any action taken by the Board Members shall be presented as that of
the board only unless ratified at the next general meeting.
D.
The necessary quorum shall be a majority of Board Members.
ARTICLE XI COMMITTEES
A. Standing committees shall be determined annually by the new Board,
and may include: Bylaws; Parks and Recreation; Transportation; Public
Safety; Utilities; Water Sources and Sewage; School Issues; Platting,
Zoning, and Enforcement; and Capital Improvement Projects.
B.
Sub-committees and task forces may be established by the Board at any
time for whatever purpose deemed proper and necessary.
C.
All committees and task forces are open to registered membership participation.
D.
Whenever possible, each committee will be chaired, or co-chaired by
a member of the Board. If a member of the Board is not available to
chair or co-chair a committee, then the President shall nominate a chairperson
or co-chairpersons who is (are) a registered
member(s) of the Mid-Hillside Community Council, to serve on such committee.
E.
The President may appoint a Liaison from the registered membership
to participate in the meetings of other community councils and organizations
to foster an exchange of information on community issues.
ARTICLE XII FINANCES
A. Funds collected by the Council shall be deposited into a special
account at an established bank with the treasurer being responsible
for all deposits and accountings.
B.
The Council may receive voluntary contributions of not more
than $250.00 per member per year from each member to meet the costs
of its operation.
C.
The Council shall have the authority to expend funds with an
officer being required to sign each check or withdrawal.
D.
A financial report signed by the treasurer and the president showing
all receipts and expenditure shall be made yearly to the Council at
the October meeting.
ARTICLE XIII AMENDMENTS
These bylaws may be altered, amended or repealed by a two-thirds (2/3)
vote of the registered members present at a general meeting if a least
fourteen (14) days written and mailed notice is given of the intention
to alter, amend or repeal By-Laws at such a meeting. The notice shall
include a statement of the articles to be changed and the reason.
To download a Microsoft Word file with these Bylaws, Right Click Here.
To see the Bylaws that were in effect prior to October 16, 2003, Click Here.
This site was last updated on May 31, 2004
john@weddleton.com
907-349-8370