Mid-Hillside and Hillside East
Community Councils

Anchorage, Alaska

ARTICLE I. NAME
The name of this organization shall be Mid-Hillside Community Council.

ARTICLE II BOUNDARIES
The boundaries of Mid-Hillside Community Council are: Commencing at a point 200 feet south of the intersection of Birch and Abbott Roads northward to the southern boundary of the Campbell Creek Resource Lands and thence East to the eastern boundary of Hillside Park and thence South along the eastern boundary of Hillside Park and along Nettleton Drive to its junction with Hillside Drive and thence in a southerly direction along Hillside Drive to DeArmoun Road: thence in a westerly direction along DeArmoun Road to a point meeting Birch Road, extended, thence North to 100th Avenue, thence West to Abbott Loop Road; thence in a northeasterly direction along the lowest point of the drainage in this area to the point of beginning.

ARTICLE III DEFINITION
The Mid-Hillside Community Council is a nonprofit, voluntary, self-governing association composed of homeowners, tenants, residents, property owners, business owners within a defined area, or representatives of a corporation or non-profit association with its main office within the boundary described in Article 11. The Council is not a regulatory or legislative body. The Council is politically non-partisan.

ARTICLE IV PURPOSE
The purpose of the Mid-Hillside Community Council shall be to establish a council of citizens within the defined area to afford an opportunity for maximum community involvement and self- on a continuing basis in government and local affairs. (Municipality of Anchorage memorandum: AM 250-78).

ARTICLE V FUNCTION
The Mid-Hillside Community Council has a policy and practice of open membership which encourages participation of persons from all segments of the community. The community Council has a continuing obligation to remain, in the opinion of the Anchorage Assembly, representative of the residents of the district. As a representative Community Council, Mid-Hillside has the following functions:

A. In regard to the Anchorage comprehensive plan:

1. Evaluate compliance with the plan, alerting Municipal officials to, or propose appropriate action regarding, any inconsistencies with the plan;

2. Conduct a continuing review and study of the plan to determine its workability in the district and advise Municipal officials of, or propose any appropriate action regarding, proposed modifications or additions to the plan;

B. Assume leadership and propose action in regard to enforcement of existing laws or ordinances; pursuit of rights under existing rights or ordinances; desired (or opposed) changes in or additions to laws or ordinances; or any matter of policy regulation;

C. Respond to local government proposals submitted to the Community Council;

D. Work with local government and other governmental entities, as well as with persons and groups outside the government, to accomplish district goals, including goals which may have an area- impact;

E Maintain credibility by not allowing misuse of Council organization by, including but not limited to, the following:

1. Special interest groups;
2. Withholding of information;
3. Attempting personal financial or political gain;
4. Intentionally misrepresenting or non-representing a cross-section of opinion;
5. Non-representing a minority in addition to a majority opinion;

F. It is the responsibility of councils to educate their citizens with information concerning their government;

G. Councils are obligated to be as truly representative of their area as possible through:

1. The development of an effective communication system to their people.
2. Attempting to obtain council leadership from a cross section of the council
3. Continually seeking the involvement of other service, neighborhood and business organizations within the council boundaries

H. Solicit items of concern to Council members and generate public interest and participation in community matters originating within the Council area;

1. Publicize widely within the community all Council activities and results of those activities;

J. Keep written records of all Council proceedings;

K. Furnish copies of all Council minutes for community inspection to the Community Councils Center;

L. Inform the Municipal Assembly of council actions and concerns.

ARTICLE VI MEMBERSHIP
A. Any person 18 years of age or older is eligible for membership, provided that the person is a homeowner, tenant, resident, property owner, a business owner within the defined area, or a representative of a corporation or nonprofit association with its main office within the boundary described in Article 11.

B. A member is registered and is eligible to vote at all monthly meetings immediately after proving eligibility under Article IV, by submitting an acceptably completed voting membership form to the Registrar, and having paid annual dues of $3.00 per member. Annual dues will not be prorated and are payable as of the second Wednesday of October of each calendar year.

C. New members may register at any monthly meeting of the Mid-Hillside Community Council.

ARTICLE VII MEETINGS
A. Mid-Hillside Community Council shall hold monthly meetings. There shall be a minimum of four (4) meetings per year. The meeting in October shall be deemed the annual meeting for the purpose of electing officers.

B. Special meetings of the general membership may be called by a majority of the officers or by written petition of ten (10) registered council members delivered to the President.

C. All meetings shall be open to the general public, however, only a registered member may introduce, second, or vote on motions before the Council.

D. The President shall establish the meeting agenda.

E. Notices required.

1. The meeting agenda should be submitted to the newspapers at least (7) days in advance of a meeting.
2. The meeting agenda shall be sent to all registered members.
3. Public notice of the annual meeting shall be made through a Council-wide mailing.

F. Robert's Rules of Order, Newly Revised, shall govern the Council in all cases in which they are applicable and in which they are not in conflict with these Bylaws.

G. Any item brought before the council for consideration which has not been published in the agenda, shall be tabled until the next monthly meeting upon motion and second by any two Board Members.

H. The necessary quorum to conduct a meeting shall be twenty percent of the registered members, to include a majority of the board members.

ARTICLE VIII VOTING
A. Each registered member shall have one vote. Corporations, limited Partnerships, and nonprofit organizations shall each be limited to one vote. (One person, one vote) Each registered member must be present at the meeting in order to cast a vote. There will be no proxy voting. Any vote may be challenged. The membership register shall serve as the official list of eligible voters.

ARTICLE IX VOTE REPORTING AND OFFICIAL CONTACTS
A. The president or the president's designee shall be charged with written communication or verbal testimony of any Council vote to the appropriate party. The communication must include:

1. The date, type of meeting (general, special, executive) when vote was taken and how this meeting was advertised;
2. How the vote or advisory opinion was arrived at - a meeting, telephone poll, and/or survey;
3. A clear statement of the question voted on;
4. The number of members present;
5. The number voting yes;
6. The number voting no;
7. An abstention shall be numbered in the voting only when a member is present at the time of the vote and requests that an abstention vote be recorded.

B. Copies of all such communications shall be read as part of the minutes at the next general membership meeting following the sending of a letter, presentation of public testimony or other communication, and shall be attached and presented as part of the minutes.

C. Written or oral responses to such communication, as well as any contract by a government official with a Council official concerning Council affairs, shall also be reported as old business at the next meeting following receipt of the same and shall be summarized in the minutes.

D. In public testimony, no officer or member shall commit the council to a position not previously voted on by the membership.

E. A statement of the Council's official position requires the affirmation of a majority of the Board, (5), and a majority of registered members present.

ARTICLE X. BOARD
Section 1. Board The Council shall be governed by a Board of nine (9) elected registered members.

Section 2. Election,

A. Elections shall take place annually. The election shall be by secret ballot during the October general meeting.

B.

1. Board Members shall be elected to staggered terms, by the members at the annual meeting and shall hold office for two (2) years or until their successors are duly elected and qualified.
2. At the first election following the approval of these Bylaws, the five (5) persons receiving the greatest number of votes shall serve a full two (2) year term. The next four (4) persons shall serve a one (1) year term.

C. The Board Members shall allocate (from among themselves.) the duties of President, Vice President, Treasurer, Secretary and Registrar. This shall be the first order of business at the November meeting.

D. A nominating committee shall be formed at the August meeting to solicit candidates for the election. The nominating committee shall report and present a slate of candidates at September meeting.

Section 3. Duties of Officers.

A. The President shall:

1. preside at all meetings of the Mid-Hillside Community Council and shall be an ex- member of all committees with the right to vote.
2. at times deemed proper, communicate to the Board Members such matters and make such suggestions as may in his or her opinion tend to promote the welfare and increase the usefulness of the Council.
3. perform other, duties as are necessary and incident to the office.
4. have the right to vote in all matters.
5. establish meeting agenda.
6. designate a voting delegate to attend each monthly Federation of Community Councils Board meeting.

B. The Vice President. shall:

1. in the absence of the President, or the President's inability to act, for any cause, perform the duties of the office of President.
2. be responsible for standing committees.
3. be parliamentarian, for each meeting;

C. The Secretary, shall:

1. attend all monthly meetings and provide public notice of all meetings, and to keep a record of discussions, motions, actions and attendance. (in case of absence or disability of the Secretary, the President shall appoint a Secretary pro tem
2. maintain all correspondence as needed by the Board members.

D. The Treasurer shall:

1. have charge and custody of and be responsible for all funds of the Council;
2. make disbursements as necessary upon the authorization of the Council;
3. report at each meeting all receipts and expenditures for the preceding month, including a statements of the current balance of funds.

E The Registrar shall:

1. keep a sign-in log with the name, address, and phone number of each person who attends a meeting. This log is to be turned over to the secretary at the end of each meeting;
2. keep custody of the membership-voting register and ensure it is available at every Council meeting.

Section 4. Resignations, Vacancies. Removals and Recall

A. Resignations shall be made in writing;

B. Three (3) unexcused consecutive absences by a Board Member shall constitute a ,vacancy.

C. Removals, resignations, and vacancies shall be filled temporarily by appointment by the President until an election is held by the registered membership at the first monthly meeting following publication of the vacancy in the agenda.

D. Recall. The recall petition requires the signatures of twenty percent of the number of voting members on the register prior to the date of first circulation of the recall petition. The recall petition shall be presented to the Board Members at the monthly meeting. Voting on the recall petition will be restricted to those voting members on the register at the time of first circulation of the recall petition. Recall will require an affirmative vote of a majority of all registered voters eligible to vote on the issue, not just a majority of those at the recall meeting. Upon certification of the required signatures of twenty percent of the voting members, the President must schedule a vote at the next monthly meeting. Recall of a member of the Board shall be discussed and voted upon only after being placed on the agenda and properly noticed to all registered members. A successful recall removes a Board Member from the Board and from any office occupied by that Member of the Board. The Board shall, at the same meeting, fill the vacant position and the office on the Board, in that order. There is no appeal to a successful recall petition.

Section 5. Meeting of the Board Members

A. The Board Members shall meet at least monthly (The regular monthly meeting will meet this requirement.) and all meetings will be open to the public.

B. A special meeting may be called by the President, or a majority of the Board Members, with attempted notification to all Board Members.

C. Any action taken by the Board Members shall be presented as that of the board only unless ratified at the next monthly meeting.

D. The necessary quorum shall be a majority of Board Members.

ARTICLE XI COMMITTEES
A. Standing committees shall be determined annually by the new Board, and shall include, subject to change by the Board: Bylaws; Parks and Recreation; Transportation; Public Safety; Utilities; Water Sources and Sewage; School Issues; Platting, Zoning, and Enforcement; and Capital Improvement Projects.

B. Sub-committees and task forces may be established by the Board at any time for whatever purpose deemed proper and necessary.

C. All committees and task forces are open to registered membership participation.

D. Whenever possible, each committee will be chaired, or co-chaired by a member of the Board. If a member of the Board is not available to chair or co-chair a committee, then the President shall nominate a chairperson or co-chairpersons who is (are) a registered member(s) of the Mid-Hillside Community Council, to serve on such committee.

E. The President may appoint a Liaison from the registered membership to participate in the meetings of other community councils and organizations to foster an exchange of information on community issues.

F. Committees, sub-committees and task forces shall attempt to meet,. when necessary to conduct business, at a convenient location and at a consistent and mutually agreeable day of the week and time.

ARTICLE XII FINANCES
A. Funds collected by the Council shall be deposited into a special account at an established bank with the treasurer being responsible for all deposits and accountings.

B. The Council may not receive voluntary contributions in excess of $250.00 per year from each member to meet the costs of its operation.

C. The Council shall have the authority to sign all checks and make all withdrawals with an officer being required to sign each check or withdrawal.

D. A financial report signed by the treasurer and the president showing all receipts and expenditure shall be made yearly to the Council at the October meeting.

ARTICLE XIII AMENDMENTS
These bylaws may be altered, amended or repealed by a two-thirds (2/3) vote of the registered members present at a monthly meeting if a least fourteen (14) days written and mailed notice is given of the intention to alter, amend or repeal By-Laws at such a meeting. The notice shall include a statement of the articles to be changed and the reason.

Voted on and passed 10/10/90 Adopted Mid-Hillside Community Council By the Mid-Hillside Community Council